Abstract Guidelines

The Canadian Hospice Palliative Care Conference will be accepting abstracts for workshops, oral presentations, and posters.

The deadline for submissions has been extended to June 18, 2021.

Abstracts can be submitted by clicking here

Abstract Guidelines

  1. Abstracts must be submitted on-line.
  2. You may save your draft abstract on-line and make changes prior to the abstract submission deadline; however, once your abstract has been submitted in final mode, changes will not be accepted.
  3. All accepted oral/workshop presentations may be published in various educational/academic publications. As such, please ensure your abstract is submitted in a form that does not have to be edited.
  4. Abstracts must outline the content of the presentation in clear concise language and include keywords.
  5. Please use standard abbreviations (that can be understood across disciplines) within the body of your abstract.
  6. If an oral presentation or workshop abstract is not accepted, the opportunity to present a poster may be offered.
  7. All applicants will be notified of the acceptance or rejection of their abstract.
  8. All presenters (workshop, oral presentation, and poster) must register for the conference.

Abstract Content Requirements for the On-Line Application:

  • Contact information for each of the presenters/authors including, name, organization, city, province/state, country, e-mail address
  • For presenters, a 100-word (maximum) biography for each is required
  • Category of presentation ( i.e. workshop, oral presentation or poster)
  • Language of presentation (English or French).  Please note for the 2021 conference, presentations will not be simultaneously translated.  Workshops and oral presentations will only be available in the language presented.
  • For workshop abstracts, please state in your application the desired length of your presentation (i.e.30 minutes, 45 minutes, or 60 minutes).  The CHPCA reserves the right to assign the length of presentation.  Presenters will be informed of the length of their presentation when notified of acceptance.
  • Please select, from the Abstract Streams and Key Words/Sub-Themes list provided below, which Learning Track corresponds to your presentation
  • Title of presentation
  • Description of presentation – maximum 250 words. Do not include title or author information
  • Description of the skills and/or knowledge that participants will gain from your workshop, oral presentation or poster, and an explanation of how participants can apply the skills and/or knowledge within their communities
  • For workshop abstracts, state how you will engage your audience. (maximum 100 words)
  • For workshops, oral presentations or poster presentations, explain how your presentation will add to existing evidence-based knowledge in the field of hospice palliative care (maximum 100 words)
  • For workshop abstracts, state how your workshop will help improve interdisciplinary patient/family centered care and/or program or service delivery

Oral Presentation Guidelines

  1. Oral presentations are research outcomes based presentations. Oral presentations are not for the purposes of presenting a ‘mini-workshop’.
  2. Oral presentations will be no more than 15 minutes in length with an additional 5 minutes for questions and discussion.
  3. There should not be more than two presenters for oral presentations.

Workshop Guidelines

  1. Workshop presentations are interactive skills-based presentations. Workshop presentations will vary from 30 to 60 minutes in length. If your workshop is accepted, we will inform you of the exact length of your workshop.
  2. Workshops must be interactive and include practical information that participants can bring back to their communities.
  3. The 2021 conference is being presented virtually.  Participants will have access to screen sharing abilities, polling, and other virtual amenities.  Please inform the CHPCA at least four weeks in advance of presentation virtual requirements.
  4. PowerPoint Presentations are to be submitted to the CHPCA no less than one week prior to the date of presentation.  PowerPoints not submitted one week in advance may not be available for use during the presentation.
  5. If you require additional technology or equipment for your workshop, you will need to make your own arrangements.  The CHPCA is not responsible for additional expenses associated with video productions, audio equipment (microphones, speakers, etc.) or access to internet, etc.

Poster Guidelines

  1. Posters presentations include the key learning and knowledge points you wish to share with conference participants.
  2. Poster presenters are expected to register for the conference.
  3. Poster presenters are required to be available during breaks and gaps in sessions to answer questions.
  4. Exact specifications regarding poster dimensions will be communicated to successful poster presenters.
  5. Poster presenters will have opportunities to share videos and accompanying materials with conference delegates.  Information will be communicated to successful poster presenters.

Abstract Review

All abstracts will be blind-reviewed by the Abstract Review Committee. (Identifying information will be removed from abstracts before they are evaluated.)

Each abstract will be reviewed by a minimum of two reviewers, and will be accepted based on the following criteria:

  • The abstract adds to existing knowledge, is innovative, and is evidence-based
  • The abstract offers concrete skills to participants
  • The abstract contributes to the themes of the conference
  • The abstract is relevant to hospice palliative care

Abstract Streams & Key Words

Clinical Practice: including Research and KT, and Covid-19

  • Sub-themes:
    • Clinical Practice and Decision-Making
    • Pain and Symptom Management
    • Self-Care
    • Ethics of Palliative Care
    • Culturally Competent Care
    • Spiritual Care
    • Volunteers
    • Settings of Care
    • Knowledge Translation and Exchange
    • International Linkages
    • Aging/Frail Elderly
    • Caregiving
    • Other (Specify)

Underserved Populations and Equity: including Pediatrics, Indigenous Community, Long Term Care, Research and KT, and Covid-19

  • Sub-themes:
    • Indigenous Community
    • Long Term Care
    • Ethics
    • Culturally Competent Care
    • Pediatric Issues
    • Underserved Populations and Equity
    • Rural and Remote Issues
    • Multicultural Issues
    • Volunteers
    • Program Development
    • Other (Specify)

Health Systems, Public Health, Compassionate Communities, and Integration: including Research and KT, and Covid-19

  • Sub-themes:
    • Integration, The Way Forward, and Palliative Approach to Care
    • Program Development
    • Community Partnerships
    • Evaluation and Performance
    • Integration, The Way Forward, and Palliative Approach to Care
    • Health Services Research and Economics
    • Settings of Care
    • Policy, Decision Making, and Advocacy
    • Other (Specify)


Advance Care Planning, Grief and Bereavement: including Research and KT, and Covid-19

  • Sub-themes:
    • Mental Health
    • Advance Care Planning
    • Hospice Palliative Care/Case Planning
    • Bereavement and Grief
    • Spiritual Care
    • Other (Specify)


Policy, Advocacy, and MAiD: including Research and KT, and Covid-19

  • Sub-themes:
    • MAiD
    • Trends and Policy
    • Integration, The Way Forward, and Palliative Approach to Care
    • Policy, Decision Making, and Advocacy
    • Communication and Media Strategies
    • Dealing with the Media
    • Social Media and Marketing in Health Care Settings
    • Developing Key Messages
    • Developing Policy
    • Other (Specify)


Leadership and Management: including Research and KT, and Covid-19

  • Sub-themes:
    • Compassionate Leadership
    • Health Human Resources
    • Leadership
    • Volunteers
    • Program Development
    • Other (Specify)

*Please note that the above keywords are only some possible suggestions. If you have other relevant keywords that are not included in the above list and you wish to know if this is an eligible topic, please contact conference@chpca.net.