Canadian Hospice Palliative Care Association > Conference > Abstract Submissions > Abstract Guidelines

Abstract Guidelines

The Canadian Hospice Palliative Care Conference is accepting abstracts for workshops, oral presentations, and posters. 

The abstracts are currently in the process of review and we anticipate notifying authors of their acceptance status in June.

In addition, we are excited to announce that a second call for posters will be opening soon, providing further opportunities for participation in this event.

 

Abstract Guidelines 

  1. Abstracts must be submitted online. 
  2. You may save your draft abstract online and make changes prior to the abstract submission deadline; however, once your abstract has been submitted, changes will not be accepted. 
  3. All accepted oral/workshop presentations may be published in various educational/academic publications. As such, please ensure your abstract is submitted in a form that does not have to be edited. 
  4. Abstracts must outline the content of the presentation in clear, concise language and include keywords. 
  5. Please use standard abbreviations (that can be understood across disciplines) within the body of your abstract. 
  6. If an oral presentation or workshop abstract is not accepted, the opportunity to present a poster may be offered. 
  7. Expert reviewers will evaluate all abstracts. The abstracts must contain no identifying information since all abstracts will be reviewed anonymously. 
  8. Applicants may submit abstracts that have previously been presented at a conference or education session for consideration; however, abstracts that have not previously been presented will be given priority when all other submission criteria are equal. 
  9. All applicants will be notified of the acceptance or rejection of their abstract. 
  10. All presenters (challenging issues panellists, plenaries, workshops, oral presentations, and posters) must register for the conference. A maximum of one person per presenting group may receive the first presenter’s rate during the applicable registration period. 

Abstract Content Requirements for the On-Line Application: 

  • Contact information for each of the presenters/authors including, name, organization, city, province/state, country, e-mail address 
  • For presenters, a 900-character (maximum) biography for each is required 
  • Category of presentation (i.e., workshop, oral presentation or poster) 
  • Language of presentation (English or French).  Please note for the 2023 conference, presentations will not be simultaneously translated.  Workshops and oral presentations will only be available in the language presented. 
  • For workshop abstracts, please state in your application the desired length of your presentation (i.e., 30 minutes, 45 minutes, or 60 minutes).  The CHPCA reserves the right to assign the length of the presentation.  Presenters will be informed of the length of their presentation when notified of acceptance. 
  • Select which learning track corresponds to your presentation from the Abstract Streams and Keywords/Sub-Themes provided 
  • Title of presentation 
  • Description of presentation (2000 characters maximum). Do not include title or author information 
  • Description of the skills and/or knowledge that participants will gain from your workshop, oral presentation or poster, and an explanation of how participants can apply the skills and/or knowledge within their communities. (Maximum 900 characters) 
  • For workshop abstracts, state how you will engage your audience. (Maximum 900 characters) 
  • For workshops, oral presentations or poster presentations, explain how your presentation will add to existing evidence-based knowledge in the field of hospice palliative care (Maximum 900 characters) 
  • For workshop abstracts, state how your workshop will help improve interdisciplinary patient/family centered care and/or program or service delivery. (Maximum 900 characters) 

Oral Presentation Guidelines 

  1. Oral presentations are research outcomes-based presentations. Oral presentations are not for the purpose of presenting a ‘mini workshop’. 
  2. Oral presentations will be no more than 15 minutes in length, with an additional 5 minutes for questions and discussion. 
  3. There should not be more than two presenters for oral presentations. 

Workshop Guidelines 

  1. Workshop presentations are interactive skills-based presentations. Workshop presentations will vary from 30 to 60 minutes in length. If your workshop is accepted, we will inform you of the exact length of your workshop. 
  2. Workshops must be interactive and include practical information that participants can bring back to their communities. 
  3. The Canadian Hospice Palliative Care Association Conference 2023 is being presented in person.  There will be a screen and computer available to all presenters; however, some rooms will not have microphones when the size of the room does not require additional sound systems.  
  4. PowerPoint Presentations are to be submitted to the CHPCA no less than one week prior to the date of the presentation.  PowerPoints not submitted one week in advance may not be available for use during the presentation. 
  5. If you require additional technology or equipment for your workshop, you will need to make your own arrangements.  The CHPCA is not responsible for additional expenses associated with video production, audio equipment (microphones, speakers, etc.) or access to the internet. 

Poster Guidelines 

  1. Posters presentations include the key learning and knowledge points you wish to share with conference participants. 
  2. Poster presenters are expected to register for the conference. 
  3. Poster presenters are required to be available during breaks and gaps in sessions to answer questions. 
  4. Exact specifications regarding poster dimensions will be communicated to successful poster presenters. 
  5. Poster presenters will have opportunities to share accompanying materials with conference delegates.  Information will be communicated to successful poster presenters. 

Abstract Review 

All abstracts will be blind-reviewed by the Abstract Review Committee. (Identifying information will be removed from abstracts before they are evaluated.) 

Each abstract will be reviewed by a minimum of two reviewers and will be accepted based on the following criteria: 

  • The abstract adds to existing knowledge, is innovative, and is evidence-based 
  • The abstract offers concrete skills to participants 
  • The abstract contributes to the themes of the conference 
  • The abstract is relevant to hospice palliative care 

Abstract Streams & Keywords 

Clinical Practice 

  • Sub-themes:  
    • Clinical Practice and Decision-Making 
    • Pain and Symptom Management 
    • Self-Care 
    • Ethics of Palliative Care 
    • Culturally Competent Care 
    • Spiritual Care 
    • Volunteers 
    • Settings of Care 
    • Knowledge Translation and Exchange 
    • International Linkages 
    • Aging/Frail Elderly 
    • Caregiving 
    • Research 
    • Impact of the Pandemic 
    • Other (Specify) 

Underserved Populations and Equity: including Pediatrics, Indigenous Community, Long-Term Care  

  • Sub-themes:  
    • Indigenous Community 
    • Long Term Care 
    • Ethics 
    • Culturally Competent Care 
    • Pediatric Issues 
    • Underserved Populations and Equity 
    • Rural and Remote Issues 
    • Multicultural Issues 
    • Volunteers 
    • Program Development 
    • Knowledge Translation and Exchange 
    • Research 
    • Impact of the Pandemic 
    • Other (Specify) 

Health Systems, Public Health, Compassionate Communities, and Integration 

  • Sub-themes:  
    • Integration, The Way Forward, and Palliative Approach to Care 
    • Program Development 
    • Community Partnerships 
    • Evaluation and Performance 
    • Health Services Research and Economics 
    • Settings of Care 
    • Policy, Decision Making, and Advocacy 
    • Knowledge Translation and Exchange 
    • Research 
    • Impact of the Pandemic 
    • Other (Specify) 

Advance Care Planning, and Grief and Bereavement 

  • Sub-themes:  
    • Mental Health 
    • Advance Care Planning 
    • Hospice Palliative Care/Case Planning 
    • Bereavement and Grief 
    • Spiritual Care 
    • Knowledge Translation and Exchange 
    • Research 
    • Impact of the Pandemic 
    • Other (Specify) 

Policy, Advocacy, and MAiD 

  • Sub-themes:  
    • MAiD 
    • Integration, The Way Forward, and Palliative Approach to Care 
    • Policy, Decision Making, and Advocacy 
    • Communication and Media Strategies 
    • Dealing with the Media 
    • Social Media and Marketing in Health Care Settings 
    • Developing Key Messages 
    • Developing Policy 
    • Knowledge Translation and Exchange 
    • Research 
    • Impact of the Pandemic 
    • Other (Specify) 

Leadership and Management 

  • Sub-themes:  
    • Compassionate Leadership 
    • Health Human Resources 
    • Leadership 
    • Volunteers 
    • Program Development 
    • Knowledge Translation and Exchange 
    • Research 
    • Impact of the Pandemic 
    • Other (Specify) 

*Please note that the above keywords are only some possible suggestions. If you have other relevant keywords that are not included in the above list and you wish to know if this is an eligible topic, please contact [email protected]